Job Vacancy 19/28 – Executive Secretary (Temporary)

We are currently seeking applications to fill the role of Executive Secretary. This is a temporary position for a period of up to six months.

The Position

The key responsibilities include but are not limited to:

  • Perform executive secretarial duties for Mayor – Record all correspondence and prepare responses. Receive and handle enquiries (counter and telephone) for the Mayor with a high degree of judgement, initiative and confidentiality.
  • Maintain efficient management of the Mayor’s diary and time, conference registration, air travel and accommodation bookings as and when required.
  • Undertake research and collate information to provide the Mayor with background information on matters put before her.
  • Provide executive secretarial support for Chief Executive Officer as and when required.
  • As and when required, attend meetings with the Mayor and record proceedings, prepare minutes, and initiate follow up action as appropriate.

The Person

The successful applicant will possess the following attributes at a minimum:

  • Extensive administrative experience preferable in a personal assistant/secretarial role.
  • Advanced information, communication and technology (ICT) skills including the use of Microsoft Office packages.
  • Excellent written communications skills.
  • Excellent customer service and facilitation skills.
  • Advanced skills in managing time, exercising judgement in the planning of own work, setting priorities and organising work.
  • Previous experience in document management and diary schedules.

Applicants should familiarise themselves with the entire position description.

The applicable salary is to a ceiling of Level 3 ($71,782pa) with the commencing salary dependent upon the skills and experience of the successful applicant.

Applications for 19/28 – Executive Secretary (Temporary) should include:

  • A cover letter
  • A current resume
  • Statements addressing the selection criteria

Application packages are available from the Human Resources Office on (07) 4783 9800 or you can download the application package using the following link:

Applications can be submitted using one of the following methods:

Applications close on Tuesday, 18 June 2019 at 5.00pm. Word or PDF format is preferable.

For further information please contact the Human Resources Coordinator – Belinda Tinus on (07) 4783 9800.


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